It’s good to be busy, but in order to stay successful you need to have a way to manage your workload. Otherwise, tasks can pile up and important details can get missed. If you are feeling overwhelmed at work, these three time management strategies will help you balance your responsibilities.
Time Management Strategies that Work
1) Evaluate how you Spend your Time
Whether you know it or not, you probably waste a sizeable amount of time throughout the day. A few minutes here or there can add up to hours over the course of the week.
In order to increase productivity, you need to examine your schedule to see where and when your billable hours are being lost.
Then, track your activities over the span of a week. Look not only for holes in your schedule, but also those tasks where you are spending more time than necessary.
This basic exercise will give you an overview of how you are allocating your time, so you may make adjustments to your schedule.
2) Plan out a Schedule in Advance
If you want to develop new and improved time management strategies, planning is a great place to begin.
One recommended method is to maintain a calendar of everything that requires your time. You can start with regular responsibilities, like internal meetings, and then input customer appointments as they are booked.
Although a desk calendar can do the trick, computer-savvy contractors might better benefit more from a digital calendar, which can be edited and shared.
Another integral part of planning is prioritizing your time, so that everything that needs to get done, gets done.
For example, you might consider which tasks require immediate attention and which may be pushed back to a later date. Then, you will be able to make the best use of your time at any given moment.
3) Learn when to Delegate
It’s common for contractors to think they can tackle every issue on the job site. However, this attitude can be counterproductive. Poor time management strategies can be bad for business.
You can actually increase productivity by letting others pick up some of your slack. For example, if you are an electrician, you could benefit from delegating some minor on-site work to an apprentice.
As you implement these time management strategies, understand that you are ultimately in control of your own time. If you spend the time to find ways to increase efficiency, you will then have more time to devote to more important tasks, like business growth.