Do you know about the recent OSHA recordkeeping rule on serious illness and injury reporting? If not, you are not the only one.
At the end of last year, OSHA expected the electronic filing of 350,000 annual injury and illness log summaries, but the government agency fell 200,000 worksites short of their goal. OSHA now has until June 15 to inspect locations for violations of the electronic reporting rule. Those not in compliance could receive citations that carry penalties of up to $12,934.
What is the OSHA Recordkeeping Rule?
The Occupational Safety and Health Administration currently mandates that all employers report all work-related fatalities within eight hours. All work-related inpatient hospitalizations, amputations and losses of an eye must be reported within 24 hours as well.
These types of incidents may be reported in one of three ways:
- By calling OSHA’s free and confidential number: 1-800-321-OSHA
- By calling the closest OSHA area office during normal business hours
- Using the agency’s new online form
Minor injuries requiring first aid only do not need to be recorded.
As of January 1, 2017, many employers with more than 10 employees were required to submit yearly injury and illness data to OSHA before the end of each year. This information is intended to help employers, workers and OSHA evaluate the safety of a workplace, understand industry hazards and implement worker protections to prevent future incidents.
Who must Comply with OSHA Recordkeeping Rule?
OSHA mandates that certain employers routinely keep records of serious employee injuries and illnesses. However, two classes of employers are partially exempt.
- Those with 10 or fewer employees at all times during the previous calendar year
- Companies in low-hazard industries, such as finance, insurance and real estate
If you are obligated to comply with the OSHA recordkeeping rule, you must maintain documentation at your worksite for at least five years. Each February through April, employers must post a summary of the injuries and illnesses recorded in the previous year. If requested, copies of the records must be provided to current and former employees or their representatives.
You can find more detailed information about the rule on the OSHA’s website.